Time Master - Quickbooks Export Module
. Available as an "In App Purchase".

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On-Core Time Master is the ultimate time tracking app for your iPhone, iPad, iPod Touch or Windows 8 device.

The Quickbooks Export module will allow you to export your Time Entries, as an IIF file, and import them into Quickbooks as "Time Activity" records. At this time, we only export Time Entries. We are currently working on a new method to import Expenses into Quickbooks.

Special notes:

  • Windows versions of Quickbooks requires Quickbooks 2007 Pro or greater.
  • Macintosh requires Quickbooks 2010 or greater AND our TimeBridge app ($5 USD) and Mac OS 10.5 or greater is required!
  • Quickbooks Online is NOT SUPPORTED as they do not have the ability to Import/Export IIF files.

In some respects Time Master is a bit too powerful for Quickbooks. We allow you to override the billing rate as follows: Global -> Client -> Project -> Task and Time Entry. Quickbooks does not allow us to specify the rate in the Time Activity record. It instead uses what it calls “Items”. Items contain the "rate” for billing. Thus we have to use Time Master in a different way. We must tell Quickbooks which “item” this entry is using. You have two options for passing on the item. You can use either the Project name or the Task name. You must choose one of these in the Setup. We recommend using Tasks and to use Global Tasks for the items. If you want to use Jobs, then you must use Projects for Jobs and Tasks for Items.

Features

  • Easily import your Time Entries into Quickbooks via IIF files.
  • It can create Clients, Jobs and Items on the fly (Windows only). If new items are created, you may need to fill in the extra information in Quickbooks after they are imported.

What it does NOT do

  • Export Expense entries.
  • Does not pass on Tax or Non-Tax flags. This is handled by the Quickbooks "Item", so you must set this in the item record in Quickbooks.
  • Does NOT create Invoices from our Invoice module.
  • Importing - Allows importing of Clients, Items and Jobs.
  • Due to some issue on certain versions of Quickbooks, we recommend that you create the Employee record in Quickbooks before importing any data (this is manditory on the Mac).

How it works

You will use the Reports screen to select the entries that you want to export. You will then email the IIF file to yourself. Save the file to your computer.

For Windows users, import the IIF file into Quickbooks using the File -> Utilities -> Import -> IIF Files... The Time Activity records can then be added to an invoice and billed to your clients. To get a better idea of how it works, please look at our Video on the Quickbooks Export Module.

On the Mac, if you plan on creating Clients, Items and/or Jobs in Time Master and exporting them to Quickbooks, you will need to first import the IIF file into Quickbooks. That will add the Clients, Items and Jobs. Then you must use our TimeBridge application ($5 USD) to import the Time Entry records.

Note that it is very important to read the manual before doing any exporting. You can download the PDF manual from the main Time Master page. Scroll down to the "Documentation" section.

Quickbooks versions:

Windows: versions of Quickbooks should work: Pro, Premier and Enterprise starting with QB 2007 and greater.

Mac Quickbooks 2010, 2011, Mac OSX 10.5 or greater and our TimeBridge Mac application (additional $5 USD).

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For OS X version 10.5 and greater: (note this will NOT work on 10.4 or less)

Download TimeBridge

Unzip the file (if it doesn't do it automatically) and put in your Applications folder.

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TimeBridge for Macintosh is shareware and you can try it for 15 days. After 15 days it will expire and will require you to purchase it in order to continue using it.

If you would like to purchase TimeBridge (click button ->


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OPTIONAL QUICKBOOKS EXPORT MODULE


QUICKBOOKS

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