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Author Topic: Can I hide the quantity for expenditures?  (Read 3521 times)
WDHLAW
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Posts: 2


« on: June 09, 2012, 03:40:11 pm »

I just bought the app, and have been able to figure out or find answers to my questions so far, but now I'm stuck.

I'm an attorney, and I have set up the app to change the quantity label to read as "Hours." That works fine if all I have is billable attorney time, but if I add an expense to the invoice such as filing fees or postage, it adds a 1 to my quantity column, messing up my hour calculation (or worse, making my clients think I am changing them an hour of time for posting a letter!)

Is there any way to keep the expense on the invoice but have the quantity column blank for that item? I tried setting the quantity at zero but it then zeroed out the expense.
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Adam
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Posts: 987



« Reply #1 on: June 09, 2012, 06:59:04 pm »

Are you billing the Expenses or is it just for your information?  If it is just for your info, then un-check the row in the Expense that says "Reimbursable".  If you are billing for it, then it must be as is on the Invoice.  Note that you can turn on Totals for Time and Expenses to show on the bottom of the invoice.  If your clients need to see the breakdown, you can always turn them on.
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WDHLAW
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Posts: 2


« Reply #2 on: June 10, 2012, 04:18:41 pm »

Thanks for the reply.

The expenses are client advances, so I do need to bill them. In Quickbooks I write the time amounts into each line item, e.g. "Attended summary judgment hearing [1.0 hrs]." I was hoping I would would be able to let the program put the time on the invoice for me, but usually when I bill there is an associated reimbursable expense, which would then make the quantity column confusing for some clients. My clients don't seem to look for the net hours (they are more concerned with the net fee), but do seem interested in seeing how long I spent on each line item.

Can I put a vote in for adding a duration column to the wish list? Maybe have the option to toggle between quantity or duration?
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